10 Tips For Hiring Wedding Entertainment

yousuf · Published in 2024-6-23 14:20:44

There's so much to consider when it comes to hiring your wedding entertainment! If you're thinking about hiring a band, DJ or even dancers for your wedding, make sure you get the most out of them to guarantee your wedding party is unforgettable.

1. Book Early

If you book your wedding entertainment nice and early you are not only more likely to get your first choice (the most popular wedding bands are booked 12-18 months in advance for key dates), you will also bag yourself a bargain. Quotes will often be provided on current petrol prices and they rarely go down. Also, the more popular acts become the more they will charge - it's supply and demand, but if you book them early they are contracted to the quote they provide.

2. Off-Peak Reductions

Have you considered booking a weekday wedding or even in the off-peak months? During the weekends in summer, the majority of the bands and acts could easily book themselves 15-20 times over with the number of enquiries they receive. Yet during the weekdays or in October, November, January and February, the same acts will struggle to fill their diaries. To help combat this they will offer reduced rates and for a wedding band you can save on average 20-30K

3. Augment Your Theme

Many weddings at the moment are based around a theme - sometimes very general like 'summer', and some more specific such as 'festival' or 'vintage'. When considering entertainment for your wedding it's a great idea to use it to augment your theme.

4. Consider Your Timings

Weddings very rarely run to time - that's a fact. So when you are working out your schedule for entertainment, be realistic and ask your venue for their advice. During your drinks reception is a great time to have entertainment, as it will last longer than you think with photographs - entertainment will take your guests' minds off their rumbling tummies.

5. Space Requirements

There is no point in booking an 8-piece Soul and Motown band if you only have a tiny dance floor and an even smaller stage. At the same time, you don't want your guests rattling round on a huge dance floor with only a DJ in the corner. Think about the space you have to play with and imagine your guests in it before adding the entertainment.

6. Venue Restrictions

Be clear with your venue about the entertainment you are thinking of booking before you pay your deposit. The grade II listed barn may look beautiful and be the perfect backdrop for your big day but if you have your mind set on a rock band for the evening, it may not be possible. Many venues have restrictions, such as sound limiters, which would have an impact on the type of band you can book.

7. Provide Refreshments

The better your treat your act or band, the better performance they will give in return. If you consider your band may have driven 2 hours to get to your venue, then spent a further 1.5 hours lugging heavy equipment to set up and sound check, a nice quiet space for them to relax and change in along with some food and drinks will ensure they give you the high-energy performance your big day deserves.

8. Check the Terms and Conditions

If you are booking professional entertainment, they will provide a full contract along with terms and conditions. You should check these clearly and pay close attention to cancellation terms and any contingencies they have in place for emergencies.

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